People, invites and roles
The People page is for Admins. It has two parts: Invite people, and Staff, the list of everyone in your company.
Invite someone
- Open Invite people. Once your company has people, it’s folded, and its heading shows how many invites haven’t been used yet.
- Type the person’s Name and choose a Role: Crew, Manager, Supervisor or Admin.
- Type their Mobile number or email. They sign in with it, so it must be theirs.
- Click Create invite link, then Copy invite link, and send it to them, for example by text from your own phone.
The link works for 7 days, once, and only for that phone number or email. A Crew member’s link opens the field app on their phone; everyone else’s opens the office console.
Invites sent lists every invite with its role, contact and date, marked Joined, Not joined yet or Expired. For someone who can’t get in, click Send a new invite: it makes a new link, and the old one stops working.
Change a role
In Staff, click Change role on the person, choose the new role, and confirm. What they can see and change follows the new role, within a few minutes.
Deactivate someone
Click Deactivate and confirm. The person is signed out on every device within a few minutes and can’t sign in again until you click Reactivate. Their time and photos stay.
What each role can do
| Admin | Supervisor | Manager | Crew | |
|---|---|---|---|---|
| People, invites and roles | Yes | No | No | No |
| Company settings (location reading interval) | Yes | No | No | No |
| Add and edit jobs | All | All | Own jobs | No |
| Schedule crews on the Board | All jobs | All jobs | Own jobs | No |
| Approve and correct time cards | All | All | Crews on own jobs | Submits own |
| Payroll export | Yes | Yes | No | No |
| Crew map and location | All | All | Crews on own jobs | Own only |
| Team chat | All channels; add company channels; hide messages | All channels | Read all job channels; post in own and assigned jobs | Assigned jobs and company channels they’re in |
| Office console | Yes | Yes | Yes | No: the field app only |
| Clock in and out | Yes | Yes | Yes | Yes |
A job’s crew lead isn’t a role: it’s set on each job, and the crew lead writes that job’s end-of-day log at clock-out. Anyone can turn on alerts for their own device under Settings.
Keep at least one Admin. If you’re the only one and plan to leave, make someone else an Admin first.
Contact us
Can't find the answer here? Email info@gumbyworks.com. Tell us which app you're using and what happened, and a person will get back to you.